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Policy 2

ROLE OF THE BOARD

Procedures

As the corporate body elected by the electors that support the Lloydminster Public School Division, the Board of Trustees is responsible for the development of strategic directions, goals and policies to guide the provision of educational services rendered within the Division, in keeping with the requirements of provincial legislation.

Specific areas of responsibility are:

1. Accountability to Provincial Government

1.1 Act in accordance with all statutory requirements to implement provincial educational standards and policies.

1.2 Perform Board functions required by governing legislation and existing Board policy.

2. Accountability to Community

2.1 Make data-driven decisions which reflect Division values and represent the interests of the entire community served.

2.2 Establish processes and provide opportunities for community input.

2.3 Report Division results at least annually.

2.4 Develop procedures for and hear appeals as required by statute and/or Board policy.

2.5 Model a culture of respect and integrity.

2.6 Ensure the Board exercises its rights and fulfills its responsibilities as defined in the Lloydminster Charter.

3. Education Sector Strategic Plans

3.1 Identify Board priorities at the outset of the Strategic Planning process.

3.2 Annually review and approve the Education Sector Strategic Plan. 

3.3 Provide overall direction for the Division by establishing mission, vision, strategic priorities and key results.

3.4 Annually develop a strategic plan aligned to the Education Sector Strategic Plan.

3.5 Monitor progress toward the achievement of student outcomes and other desired results.

3.6 Annually evaluate the effectiveness of the Division in achieving established goals and desired results.

3.7 Approve and distribute the Annual Report to the Community.

4. Policy

4.1 Determine the goals and objectives the Division wishes to pursue.

4.2 Identify how the Board is to function.

4.3 Monitor policy impact to determine if policy is producing the desired results.

4.4 Set the mandates for negotiating local contracts and agreements.

4.5 Delegate authority to the Director and define commensurate responsibilities.

5. Director/Board Relations

5.1 Select the Director.

5.2 Provide the Director with clear corporate direction.

5.3 Delegate, in writing, administrative authority and identify responsibility subject to provisions and restrictions in the Education Act.

5.4 Respect the authority of the Director to carry out executive action and support the Director’s actions which are exercised within the delegated discretionary powers of the position.

5.5 Interact with the Director in an open, honest, proactive and professional manner.

5.6 Annually evaluate the Director in regard to the Director job description and additional Board direction (e.g., hold Director accountable for achievements of the LPSD Strategic Plan).

5.7 Annually review compensation.

6. Political Advocacy

6.1 Build bi-provincial credibility for the unique status of the Division.

6.2 Develop a yearly plan for advocacy including focus, key messages and mechanisms.

6.3 Work with SSBA and ASBA to lobby government on provincial priorities.

7. Board Development

7.1 Develop a yearly plan for trustee development, including increased knowledge of role, processes and issues to further effective implementation of the Education Sector Strategic Plan, utilizing SSBA and ASBA resources as applicable.

7.2 Annually evaluate Board effectiveness.

7.3 The Board Annual Work Plan will reflect the Board development activities.

8. Fiscal Accountability

8.1 Annually approve budget and ensure resources are allocated to achieve desired results.

8.2 Approve unanticipated/emergency expenditures of over $50,000 which cannot be covered under the current budget.

8.3 Annually approve the five-year capital plan and review facilities master plan.

8.4 Submit the five-year capital plan to Saskatchewan Learning by the due date.

8.5 Award tenders for capital expenditures and cost variances on purchase orders exceeding $50,000.00.

8.6 Establish a mill rate for the Seamless Delivery Levy in accordance with the Lloydminster Charter and the Joint City Schools agreement.

8.7 Approval of the transfer of funds to reserves.

8.8 Receive the Audit Report and ensure quality indicators are met.

8.9 Monitor fiscal management of the Division through quarterly fiscal accountability reports.

8.10 Ratify Memoranda of Agreement with bargaining units.

8.11 Annually establish compensation for out-of-scope staff.

8.12  Authorize, by resolution, the borrowing of required moneys to cover necessary expenditures while waiting for the proceeds of taxes and other revenues.

Selected Responsibilities

    • Establishment of school attendance boundaries.
    • Approval of Division school-year calendars, and variations in school hours.
    • Authorization of exceptions to provincial physical education safety guidelines.
    • Hearing of appeals of home-based education applications.
    • Appointing of an individual to be in charge of a harassment complaint when the Director is unable to act.
    • Acquisition and disposal of land and buildings, including expropriation proceedings
    • Naming of schools and other Board-owned facilities.
    • Approval of facility Joint Use Agreements.
    • Approval of new leases; such leases to include any provisions for the placement or modification of facilities by outside agencies.
    • Approval of instructional materials fees.
    • Approval of specific initiatives to be funded from the Board’s unallocated surplus.
    • Approval of the purchase of Board memberships in non-educational associations.
    • Encouragement of qualified and interested candidates to run for the office of public school trustee.
    • Recognition of students, staff and community.
    • Address inappropriate behavior of any trustee.

 

 

 

References

Legal Reference: Section 42, 61, 63, 85, 87, 108, 277, 278, 279, 280, 281, 282, 283, 285, 286, 287, 288, 289, 292, 293, Education Act Interpretation Act

Adopted: June 2007

Amended: 

October 14, 2016

January 25,2015

October 29, 2015

September 9, 2015