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Policy 2

Appendix: Board Annual Work Plan 2017-18

Procedures

September

Regular Board Meeting Agenda Items

  • Approve Board Annual Work Plan
  • Approve Strategic Plan – Wall Walk #1
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Student Information System Renewal Actions
    • Wellness Outcome Actions
  • Quarterly Fiscal Accountability Report
  • Approve Communications Plan
  • Enrollment Update
  • Approve Board Development Plan
  • Approve Board Advocacy Plan
  • If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
  • If appropriate nominate a program for the Premier’s Award For Innovation

Events

October

Regular Board Meeting Agenda Items

  • Review and provide direction, if any, on the Board of Education Annual Report (Draft 1)
  • Receive Human Resources Report
  • Receive Student Transportation Report
  • Appoint Voting Delegates and allocate votes for the SSBA Convention

Events

  • Committee of the Whole Meeting, October 18th – Elementary School
    • Student Panel
    • Board Policy Review
      • Policy 8 Committees of the Board
      • Policy 9 Board Representatives
  • Host meeting with MLA

 

 

 

November

Regular Board Meeting Agenda Items

  • Receive the LPSD Scholarship Event Report
  • Approve annually the 5 year rolling Capital Plan and IMR Plan
  • Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
  • Approve transfer of funds to reserves
  • Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses

Events

  • Lunch Meeting with LCSD Board of Education
  • Host Meeting with SCC
  • Attend Saskatchewan School Boards Association Annual Convention
  • Attend Alberta School Boards Association Annual Convention
  • Committee of the Whole Meeting, November 22nd – Elementary School
    • Student Panel
    • Board Policy Review
      • Board Policy 10 – Policy Making
      • Board Policy 11 – Board Delegation of Authority

December

Regular Board Meeting Agenda Items

  • Approve Budget Process Template
  • Establish Board budget priorities and assumptions
  • Receive Student Services Report
  • Review Fiscal Accountability Report

Events

  • Host Service Recognition banquet – December 8th

January

Regular Board Meeting Agenda Items

  • Review Progress, Board Advocacy and Development Plans

Events

  • Committee of the Whole Meeting, January 31st – Elementary School
    • Student Panel
    • Board Policy Review
      • Board Policy 12 – Role of the Director
      • Board Policy 13 – Appeals and Hearings Regarding Student Matters
  •  Host meeting with the Mayor Albers

 

February

Regular Board Meeting Agenda Items

  • Receive Strategic Plan Progress Report – Wall Walk #2
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Student Information System Renewal Actions
    • Wellness Outcome Actions
  • Receive enrolment updates
  • Approve Division School Year Calendar

 Events

  • Board – Teacher LINC Meeting as per LINC Agreement
  • Lakeland College Meeting with Board and President

March

Regular Board Meeting Agenda Items

  • Review Fiscal Accountability Report
  • Review Provincial Budget Announcements

Events

  • Host Meeting with MLA

April

Regular Board Meeting Agenda Items

  • Partnership Presentations
    • FOPA
    • Odyssey Community Childcare Society
    • Hockey Academy

 Events

  • Attend SSBA Spring Assembly
  • Committee of the Whole Meeting, April 18th  – Elementary School
    • Student Panel
    • Budget and Strategic Plan Review
    • Board Policy Review
      • Board Policy 14 – Hearings on Teacher Matters
      • Board Policy 15 – School Closure/Grade Discontinuance

 

May

Regular Board Meeting Agenda Items

  • Establish compensation guidelines for Out of Scope staff
  • Approve Support Staff  compensation
  • Receive Fundraising Report (Including SCC Fundraising)
  • Receive corporate partnerships, donations and sponsorship report
  • Receive Facilities Report – Summer Project Plans
  • Receive Student Services report

Events

  • Committee of the Whole Meeting, May 16th   – Elementary School
    • Student Panel
    • Review draft 2017/2018 budget
    • Board Policy Review
      • Board Policy 16 – Recruitment and Selection of Personnel
      • Board Policy 17 – School Community Councils
  • Host Celebration Event with SCC Chairs

June

Regular Board Meeting Agenda Items

  • Board Wall Walk #3 – Division Strategic Plan Report
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Student Information System Renewal Actions
    • Wellness Outcome Actions
  • Approve 2017/2018 budget
  • Receive Human Resources report
  • Review Fiscal Accountability Report

 Events

  • Conduct and approve Director annual evaluation and compensation review
  • Participate in a facilitated Board self-evaluation and approve a positive path forward.
  • Attend achievement nights and graduation (June 28th) ceremonies to present awards as determined.

July

  • Attend Canadian School Boards Association Annual Conference

 

August

  • Review Board Annual Work Plan
  • Review Board Advocacy Plan
  • Review Board Development Plan
  • Consideration of SSBA Bylaw Amendments
  • Update on Summer Facilities Projects

Events

  • Attend Kick-Off day at the Vic Juba Theater
  • Host meeting with MLA

 

Ongoing

  • Consider new developments and directions from Saskatchewan Learning
  • Attend meetings as determined by the Board
  • Engage in individual trustee development approved by the Board
  • Engage in celebration/recognition of students, staff, and community
  • Attend official school opening ceremonies
  • Attend Public Boards Caucus meetings as required
  • Attend School Community Council meetings upon invitation
  • Attend Standing Committee meetings as assigned

References

Amended September, 2017