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Policy 2

Appendix: Board Annual Work Plan 2016-17

Procedures

 

September

Regular Board Meeting Agenda Items

  • Approve Board Annual Work Plan
  • Approve Strategic Plan
  • Quarterly Fiscal Accountability Report
  • Approve Communications Plan
  • Facilities Report
  • Enrollment Update
  • Approve Board Development Plan
  • Approve Board Advocacy Plan
  • If appropriate nominate a program for the Premier’s Award For Innovation

Events

  • Board / Administration Planning Retreat – September 9th and 10th, Cold Lake Alberta

October

Regular Board Meeting Agenda Items

  • Approve Budget Process Template
  • Review and provide direction, if any, on the Board of Education Annual Report (Draft 1)
  • If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
  • Receive Human Resources Report
  • Receive Student Transportation Report
  • Appoint Voting Delegates and allocate votes for the SSBA Convention

Events

  • Committee of the Whole Meeting, October 5th – Avery
    • Student Panel
    • Board Policy Review
      • Policy 1 Division Foundational Statements
      • Policy 2 Role of the Board
  • Meeting with Alberta MLA – Dr. Starke

 

 

 

November

Regular Board Meeting Agenda Items

  • Receive the LPSD Scholarship Event Report
  • Approve annually the 5 year rolling Capital Plan and IMR Plan
  • Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
  • Receive Student Services Report
  • Approve transfer of funds to reserves
  • Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses

Events

  • Lunch Meeting with LCSD Board of Education
  • Host Meeting with SCC
  • Attend Saskatchewan School Boards Association Annual Convention
  • Attend Alberta School Boards Association Annual Convention
  • Committee of the Whole Meeting, November 2nd – E.S. Laird Middle School
    • Student Panel
    • Board Policy Review
      • Board Policy 3 – Role of the Trustee
      • Board Policy 4 – Trustee Code of Ethics

December

Regular Board Meeting Agenda Items

  • Establish Board budget priorities and assumptions
  • Review Fiscal Accountability Report
  • Approve draft Agenda for Annual Meeting

Events

  • Host Service Recognition banquet – December 9th

January

Regular Board Meeting Agenda Items

  • Review Progress, Board Advocacy Plan

Events

  • Host Annual Meeting of Electors – January 18th
  • Meeting with the Mayor

 

February

Regular Board Meeting Agenda Items

  • Board Wall Walk #1- Division Strategic Plan Progress Report
  • Receive Wellness Priority Report
  • Accept Minutes of Annual Meeting of Electors
  • Receive enrolment updates
  • Approve Division School Year Calendar

 Events

  • Board – Teacher LINC Meeting as per LINC Agreement
  • Committee of the Whole Meeting, February 8th – Bishop Lloyd Middle School
    • Student Panel
    • Board Policy Review
      • Board Policy 5 – Role of the Board Chair
      • Board Policy 6 – Role of the Vice-Chair
  • Lakeland College Meeting with Board and President

March

Regular Board Meeting Agenda Items

  • Review Fiscal Accountability Report
  • Review Provincial Budget Announcements

Events

  • Meeting with MLA

April

Regular Board Meeting Agenda Items

  • Receive corporate partnerships, donations and sponsorship report
  • Partnership Presentations
    • FOPA
    • Odyssey Day Home Association

 Events

  • Host Celebration Event with SCC Chairs
  • Attend SSBA Spring Assembly
  • Meeting with MLA 
  • Committee of the Whole Meeting, April 5th  – College Park
    • Student Panel
    • Budget and Strategic Plan Review
    • Board Policy Review
      • Board Policy 7 – Board Operations
      • Board Policy 8 – Committees of the Board

 

May

  • Receive Fundraising Report (Including SCC Fundraising)

Regular Board Meeting Agenda Items

  • Receive Wellness Priority Report
  • Receive Student Services report

Events

  • Committee of the Whole Meeting, May 3rd  – Lloydminster Comprehensive High School
    • Student Panel
    • Review draft 2017/2018 budget
    • Board Policy Review
      • Board Policy 9 – Board Representatives
      • Board Policy 10 – Policy Making

June

Regular Board Meeting Agenda Items

  • Board Wall Walk #2 – Division Strategic Plan Progress Report
  • Establish compensation guidelines for out of scope staff
  • Approve Support Staff  compensation
  • Approve annual budget
  • Receive Human Resources report
  • Review Fiscal Accountability Report

 Events

  • Conduct and approve Director annual evaluation and review compensation
  • Participate in a facilitated Board self-evaluation and approve a positive path forward.
  • Attend achievement nights and graduation (June 29th) ceremonies to present awards as determined.

July

  • Attend Canadian School Boards Association Annual Conference

August

  • Review Board Annual Work Plan
  • Review Board Advocacy Plan
  • Review Board Development Plan
  • Consideration of SSBA Bylaw Amendments
  • Update on Summer Facilities Projects

 

Events

  • Attend Kick-Off day at the Vic Juba Theater
  • Host meeting with MLA

Ongoing

  • Consider new developments and directions from Saskatchewan Learning
  • Attend meetings as determined by the Board
  • Engage in individual trustee development approved by the Board
  • Engage in celebration/recognition of students, staff, and community
  • Attend official school opening ceremonies
  • Attend Public Boards Caucus meetings as required
  • Attend School Community Council meetings upon invitation
  • Attend Standing Committee meetings as assigned

 

Reference:

Amended: September, 2017

References

Amended September, 2016