Administrative Procedures

Administrative Procedure 156

Visit Protocol

Background

The Director of Education has been given the responsibility to ensure positive external and internal communications are developed and maintained.  Proper protocol is to be followed for visits that occur within the Lloydminster Public School Division.

Procedures

1. Royal and Other Dignitary Visits
   1. While rare, school boards or schools occasionally may be included in royal visits
      (including those of Canada’s Governor-General and/or Saskatchewan’s Lieutenant
      Governor), visits by the Prime Minister or Premier, senior cabinet ministers,
      ambassadors, or other prominent dignitaries.  In such circumstances, the formal
      protocol of either the Government of Canada or Province of Saskatchewan takes
      precedent.  Information on proper protocol in these special circumstances can be
      obtained from the Government of Saskatchewan.  The Director of Education must be contacted in these instances.
   2. In these circumstances, it is expected local event organizers will ensure trustees are
      properly recognized and included in the event whenever possible.
2. Special Visits
   1. The Lloydminster Public School Division, in recognizing its responsibilities to share
      educational experiences, welcomes visitors and observers to the school system.
   2. Visits to schools by persons from outside the school system shall be arranged by
      such officials as the Director of Education may appoint.  Such visits will be
      arranged in consultation with the Superintendents, Principals, and teachers
      concerned.
   3. The Director of Education will extend to visitors, at Lloydminster Public School
      Division expense, items of appreciation that they deem
      necessary.

Reference
Section 85, 87, Education Act, 1995

Revised
June 2009
November 2013
December 2017
August 2023