Lloydminister Public School Division

(780) 875-5541 Fax: (780) 875-7829

5017 - 46 Street
Lloydminster, Alberta T9V 1R4

Administrative Procedures

Administrative Procedure 535

Occupational Health and Safety Committee

Background

Every site in the Lloydminster Public School Division that has ten (10) or more Lloydminster Public School Division employees on location shall establish and maintain an Occupational Health Committee (OHC) in compliance with The Saskatchewan Employment Act and The Occupational Health and Safety Regulations.

Procedures

  1. The Occupational Health Committee shall consist of no fewer than two (2) and no more than twelve (12) members, with the membership being representatives of all employee groups present in the school or office.
  2. There will be two (2) co-chairs of the Occupational Health Committee at each location.  A Principal or division level supervisor or manager shall serve as the employer co-chair.
  3. The employee co-chair shall be determined from among the employee representatives to the Occupational Health Committee.
  4. The Employer is required to ensure that committee co-chairs have Level 1 and Level 2 training. The Facilities Manager will facilitate the training process.
  5. The Occupational Health Committee will review and report health and safety issues in the workplace.
  6. There must be a quorum at every committee meeting:
    1. Half of all the Occupational Health Committee members must be present;
    2. Half of all Occupational Health Committee members present must be workers; and,
    3. At least one (1) management member must be present.
  7. Members serve a three (3) year term and can serve more than one (1) term.
  8. The Occupational Health Committee will meet at least once every three (3) months and will keep minutes of each meeting on forms developed and required by the Occupational Health and Safety Division of the Ministry of Labour Relations and Workplace Safety.
  9. Within ten (10) days of each meeting, the minutes shall be filed and posted as follows: 
    1. One copy of the minutes will be filed at the school or office;
    2. One copy forwarded to the Facilities Manager; and,
    3. One copy will be displayed in a visible location in the school or office.
  10. The Facilities Manager will follow up on matters of concern and advise the Chief Financial Officer of any serious deficiencies identified in these reports.

Resource
An electronic copy of the minutes form is available at the link below:
https://www.saskatchewan.ca/business/safety-in-the-workplace/ohc-and-ohs-representative/ohc-meeting-minutes

Reference
Sections 85, 87 The Education Act, 1995
Parts III and V The Saskatchewan Employment Act
Part IV The Occupational Health and Safety Regulations

Approved
September 2019

Revised
August 2023