Lloydminister Public School Division

(780) 875-5541 Fax: (780) 875-7829

5017 - 46 Street
Lloydminster, Alberta T9V 1R4

Administrative Procedures

Administrative Procedure 316

Administration of Medical Assistance to Students


The Lloydminster Public School Division recognizes that a student's medical condition does not disentitle them to an educational program.  Furthermore, the Lloydminster Public School Division recognizes that there will be various medical needs which may affect the nature of the educational program, the means, and location of delivery.

For those students with identifiable medical needs, where possible, those needs will be accommodated in the schools, in keeping with the following procedures.

The Lloydminster Public School Division recognizes, however, that the specialized health care needs of students must remain the responsibility of the parent/caregiver of the child and their family physician and that the role of school personnel will be of a secondary and supportive nature only.


  1. Parents/Caregivers must request that the school provide necessary health care services using
    the Administration of Medication/Medical Assistance form (Form 316-1). A form letter, provided by the school, must be completed by a medical doctor to support this request for all prescribed medication/services from the home Letter to Doctor Regarding Health Services (Form 316-2). 
  2. If the request is extraordinary in nature, the Principal shall discuss it with the Superintendent of Education, prior to taking action on the request. If the request is denied, the parent/caregiver will be required to make alternate arrangements.
  3. Where certain medical procedures are required on an ongoing basis, a doctor/nurse will be requested to provide instruction and supervision to the staff. It is the responsibility of the parents/caregivers to make the appointment.  A signed statement by the doctor/nurse will indicate that the school staff involved have been observed and are performing the medical procedures in a proper manner.
  4. All medical health plan documentation will be filed in the student’s cumulative record. Child Specific Emergency Plan Form 316-6 will be posted in an area easily accessible by school personnel. 
  5. Any medication to be administered to the student must be brought from home by a parent/caregiver.  The parent/caregiver will ensure that the correct medication is provided and that it is available as required.
    1. The medication container must have the dispensing instructions noted on it and must have the official label of the pharmacy
    2. Student medication stored in the school must in a secure location.
  6. The Principal will assign staff members in the school with the responsibility to administer medication and/or health care to students:
    1. The designated staff member(s) shall be responsible for keeping a schedule and maintaining a Daily Medication Record (Form 316-3) for all daily medications that are administered.
    2. The designated staff member(s) shall report all health care/medical interventions on the Record of Health Care Interventions/Procedures form (Form 316-4).
  7. Each school shall maintain a general level of readiness for dealing with health care needs that may arise with or without warning by maintaining a school based readiness plan.  This plan shall include:
    1. Universal staff awareness in Occupational Health and Safety issues and practices, as well as awareness of Universal Precautions (Administrative Procedures 160 - Appendix).  Universal Precautions are actions taken to avoid the transmission of microorganisms/germs and are based on the assumption that all blood and body fluids are contaminated. Adherence to universal precaution guidelines protect the school staff and students by preventing the spread of infection through contact with contaminated blood or other body fluids of known, unknown or undiagnosed carriers;
    2. Availability of staff with current first aid, cardiopulmonary resuscitation (CPR) and asthma management training;
    3. Availability of standard first aid kits, maintained and checked regularly, and kept in identified places, for ease of access;
    4. A general school crisis response plan (ie:  school evacuation for students with limited mobility); and,
    5. Appropriate equipment, materials, and environmental conditions must be available to staff providing school health care procedures before the student’s placement in the classroom.
  8. Each school shall determine emergency procedures for administering emergency student health care by completing the required forms: 
    1. Administration of Medication/Medical Assistance Form 316-1;
    2. Letter to Doctor Regarding Health Services Form 316-2;
    3. Sample Health Services Plan Form 316-5; and, 
    4. Child Specific Emergency Plan Form 316-6. 
  9. All Administration of Medical Assistance to Students plans shall be reviewed annually.

Section 85, 87, 175, 188, 190 Education Act, 1995

March 2019
August 2023