Lloydminister Public School Division

(780) 875-5541 Fax: (780) 875-7829

5017 - 46 Street
Lloydminster, Alberta T9V 1R4

Administrative Procedures

Administrative Procedure 140

Responsible Use of Technology and Internet

Background

Students and staff of the Lloydminster Public School Division, have the opportunity to access a secure, equitable networked computer system, including access to the Internet, to promote educational excellence, to increase alternate sources of information, to promote resource sharing, to further innovation in instruction and communication, and to prepare students for their future, while recognizing the need to balance risk and responsible use of technology.

Individual users of the Lloydminster Public School Division's computer network are responsible for their behavior and communications over this network.  It is presumed that users will comply with Lloydminster Public School Division standards, administrative procedures, and will honor the agreement they have signed.


Definitions

Technology - refers to all hardware, software, and network systems of and linked to the
                      Lloydminster Public School Division, including but not limited to still and video
                      cameras, phones, communication devices, computer and network
                      systems, printers, scanners, email systems and Internet access.

Lloydminster Public School Division Network - includes all hardware, software, data,
                                                                              communication lines and devices, printers,
                                                                              servers, desktop and laptop computers,
                                                                              email, the Internet, and local school wired and
                                                                              wireless computer networks in the Lloydminster
                                                                              Public School Division.

User - refers to all employees, trustees, contractors, interns, students, and volunteers using
          Lloydminster Public School Division Network and IT equipment.


Procedures

  1. All users must read and accept the Responsible Use of Technology and Internet Agreement -
        (Administrative Procedure 140).
    1. The Student Responsible Use of Technology and Internet Agreement (Form 140-1)
      and the Staff, Trustee, and Community Member Responsible Use of Technology and
      Internet Agreement (Form 140-2) will be reviewed annually and revised if necessary.
    2. Students and their parents/caregivers will be required to accept the Responsible Use of Technology and Internet Agreement (Form 140-2) as well as Responsible Use of Technology and Internet Agreement Form 140-1, at each school of attendance, as part of the registration process.
    3. Students accepted agreements of use (registration form) will be kept on file at the school and acknowledged in the student information system that the agreement has been accepted.
    4. Principals will ensure that students and parents/caregivers are made aware of Responsible Use of Technology and Internet Agreement (AP 140) annually in the September School Newsletter or through the school’s social media.
    5. Staff will be required to accept the Responsible Use of Technology and Internet Agreement as well as Form 140-2, as a condition of employment.  All staff are required to verify that they have reviewed the AP annually within the Human Resources Powerschool system.
    6. The Administrative Procedure will undergo periodic revisions as may be deemed necessary.  Major revisions to this Administrative Procedure will require updated acceptance on the Responsible Use of Technology and Internet Agreement
    7. This administrative procedure, as well as applicable forms, will be housed on the
      Lloydminster Public School Division website.
    8. Failure to accept a Responsible Use of Technology and Internet Agreement in the
      prescribed form will result in a failure to obtain or loss of access to Lloydminster
      Public School Division computers/laptops and/or the Lloydminster Public School
      Division Network, Internet, and information services.
  2. At all times technology must be used in a responsible, ethical, and legal manner, appropriate
        to an educational setting. 
    1. Users will not use, create, store, and/or distribute any content that may be considered
      obscene, profane, lewd, vulgar, racist, rude, inflammatory, or threatening.  This
      includes transmission by any means such as, but not limited to, email, instant
      messaging (chat), text messaging, blogs, and discussion board postings.  Restrictions
      against inappropriate language and images apply to public messages, private
      messages, and material posted on web pages.
    2. Users will not knowingly or recklessly post false or defamatory information about a
      person or organization.
    3. Users may not plagiarize the works of others, in whole or in part, and must honour
      all copyright and license agreements.
    4. Users are prohibited from the unauthorized distribution and/or access of copyrighted
      materials through peer to peer file sharing programs using Lloydminster
      Public School Division technology.
    5. Users are not allowed to transmit material protected by trade secrets, or engage in
      any commercial, for profit activities.
    6. Users will not knowingly participate in the distribution of chain mail, propagation of
      hoaxes, spamming, phishing, or other Internet frauds and scams.
    7. Users will not use the school system to engage in any other illegal act defined by
      law.
  3. All use of technology is to be purposeful and directed.  The use of technology must support
    the educational goals of the Lloydminster Public School Division.
    1. Users will not access email, instant messaging, chat lines, blogs, or discussion
      boards on the Lloydminster Public School Division Network, unless there is a
      demonstrated need in an educational context.
    2. Users will respect bandwidth issues that affect other users of the Lloydminster Public
      School Division system.  This includes but is not limited to, playing music or live
      radio over the internet, streaming movie trailers and music videos, and playing non-
      educational games over the Internet.
  4. All users will respect and maintain the security of the system.
    1. Users are not allowed to access accounts of other system users.  Users who suspect
        unauthorized access to their accounts must inform their direct report or system administrator of the breech.
    2. Users will not provide their password to another person.
    3. Users will not attempt to bypass or gain unauthorized access to the Lloydminster
      Public School Division Network or to any other computer system through these
      networks, or go beyond their authorized access.
    4. Users will not attempt to change or modify in any way the setup of any computer in
        the school.
    5. Vandalism will be considered a serious offense and is defined as the malicious
      attempt to remove, harm or destroy property, including data, of another user.  Acts of
      vandalism include, but are not limited to, the creation and/or willful distribution of
      computer viruses, malware, or spyware and damage to or removal of any computer
      or other equipment.
    6. Any knowledge of security breaches, acts of vandalism or illegal activity by others
      must be reported immediately to the user’s supervisor (teacher, Principal,
      Superintendent, Director of Education) and Manager of Technology.
    7. Lost or stolen devices must be reported immediately to the user’s supervisor
        (teacher, Principal, Superintendent, Director of Education) and Manager of 
        Technology.  At that time the Information Technology department will take 
        necessary steps to ensure the security of data on the system.  This may include, but
        not limited to tracking, wiping, and sending return messages to the system.
  5. Users are advised that all technology systems are Lloydminster Public School Division
    property and may be inspected, monitored, or modified at any time.
    1. Administration may monitor any and all use of technology by users to
      ensure that they are utilizing the system in an acceptable manner.  Examples of
      monitoring may include accessing files stored on school computers and networks,
      and monitoring communications of users.
    2. Any material deemed to be unlawful, abusive, or otherwise in conflict with this
      Administrative Procedure may result in disciplinary action.
    3. All users are reminded that there is to be no expectation of privacy.  Files and
      communications stored on Lloydminster Public School Division
      computers and computer networks may be reviewed to maintain
      system integrity.
    4. The Lloydminster Public School Division makes no guarantee that the functions or
      the services provided by or through the Lloydminster Public School Division system
      will be error-free or without defect.  The Lloydminster Public School Division will
      not be responsible for any damages suffered, including but not limited to loss or
      damage to data or equipment.
    5. The Lloydminster Public School Division does not routinely monitor or screen
      electronic mail (email) or other electronic file storage.  However, the Lloydminster
      Public School Division has the right, consistent with this policy and applicable law,
      to access, review, and release all electronic information that is transmitted over or
      stored in the Lloydminster Public School Division’s systems or facilities, whether or
      not such information is private in nature, and therefore, confidentiality, or privacy of
      electronic mail, and electronic file storage cannot be guaranteed.
    6. Electronic mail and file storage is subject to The Local Authority Freedom of
      Information and Protection of Privacy Act (LAFOIP).
    7. Due to the nature of electronic mail and storage, the need for authorized staff to
      maintain electronic mail systems, the Lloydminster Public School Division’s
      accountability as a public institution, situations involving the health or safety of
      people or property, violations of the Lloydminster Public School Division’s codes of
      conduct, regulations, policies, or laws, other legal responsibilities or obligations of
      the Lloydminster Public School Division, or the locating of information required for
      Lloydminster Public School Division staff, designated staff of the Lloydminster
      Public School Division’s Technology Department may review and
      disclose the content of electronic file storage and/or electronic mail messages.
  6. Users who violate this Administrative Procedure are subject to disciplinary measures,
    including loss of user privileges.
    1. Students found in violation of this Administrative Procedure may be suspended or
      expelled as per the provisions of Board of Education policy and the Education Act. 
      Restitution for damages may also be imposed.
    2. The student and the parent/caregivers of students who violate this Administrative
      Procedure will be provided with written notice of any suspension and will be
      provided an opportunity to present an explanation to the Principal, in
      consultation with the Manager of Technology, if needed.
    3. Staff found in violation of this administrative procedure may be subject to
      disciplinary actions by the Board of Education.  Restitution for damages may also be
      imposed.
    4. The Lloydminster Public School Division will cooperate fully with law enforcement
      officials in any investigation concerning to, or relating to any illegal activities
      conducted through the use of the Lloydminster Public School Division’s systems.


Supporting Documents
Form 140-1:  Student Responsible Use
Form 140-2:  Staff, Trustee and Community Member Responsible Use


Reference
Section 85, 87 Education Act, 1995
Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP)


Revised
July 2020
August 2023