Personnel and Employee Relations 417

Extracurricular Supervision


The Division recognizes the significant benefits that accrue to students from participation in extra­curricular school ­based activities. The Division appreciates, further, that it is the commitment and talent of teachers who supervise the range of extra­curricular activities that add greatly to the benefits experienced by students. Although all teachers are expected to share in the supervision of extra­curricular activities, it is noted that some teachers devote significant numbers of hours and some make extra­ordinary contributions of their time. It is the intent of this administrative procedure to provide to teachers earned days off in recognition of their contributions to the supervision of extra­curricular activities.


In keeping with the procedures which follow, the Division will provide earned days off

(EDO) with pay to teachers who supervise extra­curricular activities.



  1. For purposes of this Administrative Procedure, extra­curricular supervision shall be:
    1. voluntary time for both teachers and students,
    2. activities that occur outside the regular hours of instruction,
    3. activities involve direct interaction with students and benefit students’ social, emotional and/or physical development,
  2. Extra­curricular supervision is not for:
    1. academic support (study groups, tutorial supports),
    2. curricular field trips
    3. school events (curricular concerts, achievement nights, graduation, etc.)
    4. time spent during recess breaks (recess falls within the regular hours of instruction)
  3. Time spent during the noon period will be counted towards extra­curricular supervision if it meets the criteria as described in (1).
  4. Time spent providing scheduled noon hour supervision (without remuneration of pay) can be counted towards extra­curricular supervision.
  5. For each approved activity, teachers may log up to 10% of their total hours for organizing and administering the extra­curricular activity (without students).
  6. For any extra­curricular or curricular event that requires an overnight stay, the supervising teacher(s) may claim all hours outside of the regular hours of instruction.
  7. At the outset of each school year, teachers who wish to apply for earned days off will submit a completed form (Form 417­-1) to the Principal. The Principal will submit a form (Form 417-­2) to the Director or designate, listing the names of all teachers who have agreed to provide extra­curricular supervision for the current school year.
  8. Teachers will complete an electronic summary of extra­curricular hours each month. These hours will be verified by school administration and any changes to proposed hours will be made.
  9. Earned days off for extra­curricular activities shall be earned at the following rates:
    1. 25 – 69 hours – 1 day
    2. 70 – 199 hours – 2 days
    3. 200 – 299 hours ­ 3 days
    4. 300 – 399 hours – additional day paid out at current substitute rate.
    5. 400 hours + ­ additional day paid out at current substitute rate.
  10. The preceding clause notwithstanding, designated teachers who receive additional scheduled release or preparation time in recognition of the extra­ordinary time commitments associated with specified extra­curricular tasks, will be eligible for a maximum of two earned days off with pay.
  11. Earned days off taken must be arranged with the approval of the Principal, bearing in mind the operational requirements of the school.
  12. Teachers may carry forward one (1) EDO to the following school year. Teachers will be limited to using a maximum of five (5) consecutive days (combination of personal and EDOs) each year. Teachers who choose to carry forward one (1) EDO must complete Form 417­-3 by June 7th and forward it to payroll.
  13. If a teacher has not used their EDO(s) and is not carrying forward an EDO he/she shall be paid out for each remaining day(s) equal to the current substitute rate. Payment will be made at the end of June.
  14. In the event that a teacher who qualified for earned days off by virtue of having agreed to supervise particular extra­curricular activities, and who used the earned days off, should fail to perform the agreed extra­curricular supervision, the Division will deduct from the final cheque of the school year, an amount equal to that which would be deducted for the equivalent period of leave without pay.
  15. Teachers who formally provide extra­curricular supervision shall be reimbursed for the cost of lodging, meals, and other out ­of ­pocket expenses. Reimbursement shall be provided from School Generated Funds (SGF).



Section 85, 87, 108, 109, 175, 231 Education Act


August 2016