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Lloydminister Public School Division

780-875-5541 Fax: 780-875-7829

5017 46 Street
Lloydminster, Alberta T9V 1R4

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Administrative Procedures

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Administrative Procedure 182

Video Cameras on Buses

Background

The Lloydminster Public School Division believes the use of video cameras on school buses will enhance the safe operation of its school buses.  Video cameras will enable school bus drivers to focus on the safe operation of the bus while improving student passenger identification procedures for disciplinary, medical emergency, and other related purposes.

Procedures

  1. Video Surveillance on Buses 
    1. Lloydminster Public School Division buses shall be equipped for a video surveillance system.
    2. Placement of a video surveillance system on buses may be on a random basis at the discretion of the Lloydminster Public School Division
  2. Notice to Students and Parents/Caregivers
    1. Parents/Caregivers and students of the Lloydminster Public School Division will be advised that bus passengers may be video taped. Each school year, every school shall provide this advice to parents/caregivers in its first newsletter.
    2. Lloydminster Public School Division buses will have clearly displayed a notice advising that the bus is equipped for the operation of a video surveillance system.
  3. Access to Video Surveillance Equipment
    1. The following persons shall have access to the video surveillance equipment:
      1. Bus Driver;
      2. Busing or Transportation Manager;
      3. Principals;
      4. Director of Education; and
      5. Chief Financial Officer.
  4. Storage of Recordings
    1. Recordings shall be removed from the bus at the end of each day and stored in a
      locked cabinet at the Division Maintenance Shop.
    2. Only those persons identified in Section 3.1 shall have access to the cabinet
      used to store recordings.
    3. Recordings shall not be edited or selectively erased.  Recordings are to be kept intact
      until erased in their entirety or destroyed.
  5. Viewing of Recordings:
    1. All recordings are the property of the Lloydminster Public School Division and will not be made available for public viewing.  Those eligible to view recordings shall include: staff of the Lloydminster Public School Division, parents/caregivers of the students involved, or the students themselves. Among Lloydminster Public School Division staff, only those employees with a direct involvement with the recorded contents of the specific video shall be permitted to view it.
    2. Any parent/caregiver is entitled to view a recording that includes their
      child/children.  Requests to view recording must be made in accordance with
      Section 6 of the Local Authority Freedom of Information and Protection of
      Privacy Act.  Viewing may be refused or limited where viewing would be an
      unreasonable invasion of a third party’s personal privacy, would give rise to a
      concern for a third party’s safety, or on any other ground recognized in the Local
      Authority Freedom of Information and Protection of Privacy Act.
    3. Viewing of recordings shall take place at the Lloydminster Public School
      Division Office or at the school attended by the student for whom the viewing
      has been requested.
  6. Retention of Recordings 
    1. Recordings shall be erased within 10 calendar days unless they are retained at the
      request of a Lloydminster Public School Division staff member identified in
      Section 5.1, or parent/caregiver, or student for documentation related to a
      specific incident, or as per Section 6.3.
    2. Recordings retained under Section 6.1 shall be erased as soon as the
      incident in question has been resolved.
    3. Where an incident raises a prospect of a legal claim against the Lloydminster
      Public School Division, a copy of the recording shall be retained at the
      Lloydminster Public School Division Office.
  7. Improper Use
    1. Video surveillance on buses is to be restricted to the uses indicated in this
      Administrative Procedure.  The Lloydminster Public School Division will not
      tolerate improper use of video surveillance and will take appropriate disciplinary
      or legal action in any case of wrongful use.

Reference
Section 85, 87, 196 Education Act, 1995
Local Authority Freedom of Information and Protection of Privacy Act

Created
April 14, 2009

Revised
June 2009
November 2013
December 2014
August 2023