Lloydminister Public School Division

(780) 875-5541 Fax: (780) 875-7829

5017 - 46 Street
Lloydminster, Alberta T9V 1R4

Administrative Procedures

Administrative Procedure 216

Physical Activity Programs


Physical activity contributes to students’ physical, academic and social well being and is an integral part of the education program. The Division is committed to ensuring a safe environment for all students and staff. All physical activity programs must be founded on teaching and supervision practices that ensure the goals for physical, mental and social development are appropriate at every level. The Division believes that student lives and learning are enhanced when they participate in a variety of physical activities.



  1. Facilities
    1. Division personnel instructing/supervising sports and activities shall follow facility requirements for each activity as outlined in the Sport/Activity Handbook (Administrative Procedure 216 - Appendix).
    2. The maintenance and repair of sport and activity indoor and outdoor equipment shall be completed as defined:
      1. The Principal shall designate a person to be responsible for facility inspections.
      2. There shall be three (3) inspection reports submitted to the Principal for facilities and equipment on September 30, January 30, and April 30:
        1. Indoor Facilities Safety Report (Form 216-1)
        2. Outdoor Facilities Safety Report (Form 216-2)
        3. Gymnasium Equipment Safety Report (Form 216-3)
      3. All inspection concerns shall be reported to the Principal who shall report to the Superintendent of Administration.
      4. When safety issues have been identified, the Principal shall ensure that use of the equipment/facility is discontinued until the safety concerns have been addressed.
  2. Equipment Safety
    1. Students shall wear appropriate safety equipment for those activities listed in Administrative Procedure 216 - Appendix.
    2. All safety concerns relating to the status of equipment shall be reported to the Principal.
    3. Schools shall maintain an appropriately stocked first aid kit in the gym and other appropriate and accessible areas. A teacher shall have a first aid kit accessible for all off campus sports and activities.
    4. Students will be encouraged to wear sunscreen for outside activities during periods of high UV rating.
  3. Instruction
    1. The Principal shall provide all new staff with an orientation of the Administrative Procedure 216 - Appendix.
    2. Each school shall maintain sports and activity resources requiring instruction of skills in proper progression.
    3. Teachers shall follow the instructional guidelines as defined in the Saskatchewan Ministry of Education Curriculum Guides and the Administrative Procedure 216 - Appendix.
  4. Supervision
    1. Supervision shall be provided that is appropriate to the risk level of the activity, the participants’ skill level, and the participants’ age and maturity. Special considerations shall be provided for adapting equipment and procedures for the inclusion of special needs students.
    2. All third party instructors/supervisors must be appropriately qualified and a teacher must be present and in charge at all times unless the individual has been approved by the Director and upon successful official notification to the Provincial Athletic Association.
    3. Students shall never be the sole supervisors of any activity requiring “constant visual supervision”.
    4. Each school shall inform all staff regarding activity room safety guidelines.
    5. Schools shall maintain current medical information forms (Form 316-1) on file for all students. These forms should be kept in a location that is easily available to appropriate personnel.
    6. Each school shall develop an accident response plan to deal with accidents of all types. A copy of all accident/incident reports shall be kept at division office.
    7. The Principal shall designate personnel with first aid training.
    8. The Principal shall ensure an appropriate level of supervision defined and prescribed in Administrative Procedure 216-Appendix.
    9. Each school shall complete and immediately submit the Student Incident Report Form (Form 530-1) to the Superintendent of Administration, for a student/staff/visitor involved in an accident or injured while in the care of the school.
  5. Clothing and Footwear:
    1. Students shall wear appropriate clothing and footwear for each activity listed in the Administrative Procedure 216 - Appendix.
  6. Additional Programming:
    1. Sports and athletic activities considered to be high-risk by Saskatchewan Ministry of Education are listed in the Administrative Procedure 216 - Appendix. Teachers who wish to instruct high-risk activities, other than those for which the guidelines are provided in Administrative Procedure 216 - Appendix, require written permission from the Director.
    2. When seeking approval for all new sports and activities, an inter-school committee shall be convened to formulate the guidelines for inclusion in Administrative Procedure 216 - Appendix.
    3. Teachers implementing the new sport/activity shall be expected to follow the approved safety guidelines which shall be incorporated in Administrative Procedure 216 - Appendix.



Section 85,87, 108, 109, 175 Education Act

Saskatchewan Physical Education Safety Guidelines

Proposed Changes:

All provisions of the publication “Saskatchewan Physical Education(SPE): Safety Guidelines for Policy Development” will be applied with the following exceptions (and doesn’t require Board/Director approval).




(Everything else must be complied with as outlined in SPE document)

Archery Instructor must have NASP certification
Basketball No protective padding needs to be installed on backboard edges
Badminton Use of eye protection is at the discretion of the instructor
Cross Country Running and Orienteering Parents are to be notified only at the outset of the season that training routes will take the students off campus.
Cross Country Skiing and Snowshoeing Parents need not be notified regarding in-city activities which take the students off campus as part of their route.  Elementary staff are to, however, notify parents of the outdoor activity so that parents can ensure that students are appropriately dressed.
Curling Helmets do not need to be worn.
Cycling No bicycle  repair kit needs to be carried for elementary activities taking place at or near a school.
Floor Hockey Constant visual supervision is required.  Eye goggles, teeth and mouth protection are not required.
Golf Approved for grade 7-12.

Parallel bars and uneven parallel bars may be used if the supervisor is spotting appropriate developmental activities.  Beat boards or spring boards may be used only if the supervisor is spotting the appropriate developmental activities. (K-9)

Only equipment that is properly anchored or supported may be used. (All grades)

Ice Hockey

Students must wear helmets but need not wear cage, gloves, elbow pads or throat protectors for skill development.  Note that school supplied helmets must be appropriately sanitized to eliminate the risk of spreading lice.

Hockey academy - full equipment must be worn

In-line Skating

An appropriate helmet must be worn.  The use of other protective padding is encouraged but not required.

Low Organizational Games

Walls may be used as goals with appropriate safety instruction having been given to students.

Outdoor Education (Canoeing)

Canoe tripping certification of at least one supervisor is desirable but not mandatory.  Supervisors must have current first aid qualifications. (In open-water trips, a standby rescue craft is not required)


Approved for grades 7-12.

Scooter Boards

No approval required.


No approval required.


Spikes may be worn provided they comply with the regulations of the Lloydminster Community Track (not excess of 4.0 mm).

Track and Field (Discus)

Approved for grades 10-12.

Track and Field (Javeline)

Approved for grades 10-12.

Weight Training

Approved for grades 10-12.*