Policy 2

Appendix: Board Annual Work Plan 2021-2022

SEPTEMBER 22nd @ 6:00

Regular Board Meeting Agenda Items

  • Approve Board Annual Work Plan
  • Review 2021-2022 Strategic Plan:
    • Mental Health and Well Being
    • Learning Response - Reading
    • Learning Response
  • Quarterly Fiscal Accountability Report
  • Approve Communications Plan
  • Enrollment Update
  • Approve Board Development Plan
  • Approve Board Advocacy Plan
  • Confidential Shredding
  • If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
  • If appropriate nominate a program for the Premier’s Award For Innovation

Events

 

  • Communications Committee Meeting
  • Finance Committee Meeting
  • Facilities Committee Meeting

 

 

OCTOBER 27th @ 6:00

Regular Board Meeting Agenda Items

  • Review the Board of Education Annual Report (Draft 1)
  • Receive Human Resources Report
  • Receive Transportation Accountability Report
  • Appoint Voting Delegates and allocate votes for the SSBA Convention
  • Approve Relocatable Classroom Program Application

 

Events

 

  • Meeting with SCC Chairs – October 6th Noon Meeting via Zoom

 

  • Host meeting with MLA Roswell



NOVEMBER 24th (Organizational Meeting) @ 6:00

Regular Board Meeting Agenda Items

  • Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
  • Approve transfer of funds to reserves
  • Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses
  • Approval of Board Annual Report

Events

    • Participate in Saskatchewan School Boards Association Annual Convention
    • Participate in Alberta School Boards Association Annual Convention

 

  • Finance Committee Meeting – Audit Review

 

 

DECEMBER 15th @ 6:00

Regular Board Meeting Agenda Items

  • Approve Budget Process Template
  • Establish Board budget priorities and assumptions
  • Review Fiscal Accountability Report
  • Receive Student Services Report

Events

  • Committee of the Whole Meeting, December 1st @ 6:00 – Division Office
    • Establish Priorities
    • Review Assumptions and Guidelines
    • Policy 10 - Policy Making
    • Policy 11 - Board Delegation of Authority
    • Policy 12 - Role of the Director
    • Budget 2022-2023 Discussion
    • Board Policy Review:

 

  • Finance Committee Meeting

 

 

JANUARY 26th @ 6:00

Regular Board Meeting Agenda Items

  • Review Progress, Board Advocacy and Development Plans
  • Review Draft 2022-2023 School Year Calendar

 

Events

 

  •  Host meeting with the City of Lloydminster Mayor and Senior Officials
  • Finance Committee Meeting – Staffing Plan Review
  • Facilities Committee Meeting
  • Communications Committee Meeting 

 

 

FEBRUARY 16th @ 6:00

Regular Board Meeting Agenda Items

  • Receive Strategic Plan Progress Report
  • Receive enrolment updates
  • Approve 2022-2023 School Year Calendar
  • Approve Major Capital Application

 Events

  • Committee of the Whole Meeting, February 9th @ 6:00 – Division Office
    • Strategic Plan Progress Report Presentation - Wall Walk #1
    • Division Strategic Planning Process and Timelines
    • Policy 13 - Appeals and Hearings Regarding Student Matters
    • Policy 14 - Hearings on Teaching Matters
    • Policy 15 - School Closure / Grade Discontinuance
    • Strategic Planning 4:00 – 9:00
    • Board Policy Review
    • Budget 2022/2023 Update
  • Board – Teacher LINC Meeting as per LINC Agreement
  • Meet with Lakeland College

 

MARCH 23rd @ 6:00

Regular Board Meeting Agenda Items

  • Review Fiscal Accountability Report
  • Review Provincial Budget Announcements
  • Receive Transportation Accountability Report

Events

    • Host Meeting with MLA Young

 

  • Meeting with SCC Chairs – March 10th, 12:00 via Zoom
  • Finance Committee Meeting

 

 

APRIL 27th @ 6:00

Regular Board Meeting Agenda Items

  • Partnership and Program Presentations
    • Hockey Academy
    • LPSD Sports Academy 
  • Receive Facilities Report – Summer Project Plans

 Events

    • Attend SSBA Spring Assembly

 

  • Facilities Committee Meeting

 

MAY 25th @ 6:00

Regular Board Meeting Agenda Items

  • Receive Fundraising Report (Including SCC Fundraising)
  • Receive corporate partnerships, donations and sponsorship report
  • Receive Student Services report 
  • Approve 2020/2021 Budget
  • Approve 3 year PMR Plan

Events

  • Committee of the Whole Meeting, May 18th   – Division Office @ 6:00
    • Review draft 2020/2021 budget
    • Budget 2021 Review
  • Finance Committee Meeting – Draft Budget Review

 

JUNE 15th @ 6:00

Regular Board Meeting Agenda Items

  • Receive Human Resources report
  • Review Fiscal Accountability Report

 

 Events

 

  • Director annual evaluation and Board Self Evaluation – June 9th, 6:00 at Division Office

 

      • Review Director Performance
      • Participate in a facilitated Board self-evaluation and approve a positive path forward.
    • Meeting with SCC Chairs – June 9th, 12:00 via Zoom
    • Attend achievement nights and graduation (June 24th) ceremonies to present awards as determined.

 

  • Communications Committee Meeting
  • Finance Committee Meeting

 

JULY

  • Consider attendance at the Canadian School Boards Association Annual Conference

 

AUGUST 24th @ 6:00

  • Board Wall Walk # 2 - Division Strategic Plan Report
  • Review Board Annual Work Plan
  • Review Board Advocacy Plan
  • Review Board Development Plan
  • Consideration of SSBA Bylaw Amendments
  • Update on Summer Facilities Projects

Events

  • Attend Kick-Off day at the Vic Juba Theater

 

ONGOING

  • Consider new developments and directions from Saskatchewan Learning
  • Attend meetings as determined by the Board
  • Engage in individual trustee development approved by the Board
  • Engage in celebration/recognition of students, staff, and community
  • Attend official school opening ceremonies
  • Attend Public Section meetings as required
  • Attend School Community Council meetings upon invitation
  • Attend Standing Committee meetings as assigned

 

Reference:

Amended September 2021