Policy 2
Appendix: Board Annual Work Plan 2019-20
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SEPTEMBER |
Regular Board Meeting Agenda Items
- Approve Board Annual Work Plan
- Approve Strategic Plan – Wall Walk #1
- Reading, Writing and Math at Grade Level Actions
- Improving Graduation Rates Actions
- Early Years
- FNMI Engagement and Achievement
- Wellness Outcome Actions
- Quarterly Fiscal Accountability Report
- Approve Communications Plan
- Enrollment Update
- Approve Board Development Plan
- Approve Board Advocacy Plan
- If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
- If appropriate nominate a program for the Premier’s Award For Innovation
Events
- Communications Committee Meeting
- Finance Committee Meeting
- Facilities Committee Meeting
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OCTOBER |
Regular Board Meeting Agenda Items
- Review and provide direction, if any, on the Board of Education Annual Report (Draft 1)
- Receive Human Resources Report
- Receive Transportation Accountability Report
- Appoint Voting Delegates and allocate votes for the SSBA Convention
- Approve 2019/2020 IMR Plan
- Approve Relocatable Classroom Program Application
Events
- Committee of the Whole Meeting, October 9th – Avery Outreach School
- Student Panel
- Board Policy Review
- Policy 20 – Corporate Partnerships/Donations/Sponsorships
- Policy 1 – Board Foundational Statements
- Host meeting with MLA
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NOVEMBER |
Regular Board Meeting Agenda Items
- Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
- Approve transfer of funds to reserves
- Organizational Meeting: Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses
Events
- Meeting with SCC Chairs – November 7th, 6:00 at Division Office
- Attend Saskatchewan School Boards Association Annual Convention
- Attend Alberta School Boards Association Annual Convention
- Finance Committee Meeting – Audit Review
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DECEMBER |
Regular Board Meeting Agenda Items
- Approve Budget Process Template
- Establish Board budget priorities and assumptions
- Review Fiscal Accountability Report
- Receive Student Services Report
Events
- Committee of the Whole Meeting, December 4th – Queen Elizabeth
- Student Panel
- Budget 2020/21 Assumptions and Guideline Review
- Board Policy Review
- Board Policy 2 – Role of the Board
- Board Policy 3 – Role of the Trustee
- Finance Committee Meeting
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JANUARY |
Regular Board Meeting Agenda Items
- Review Progress, Board Advocacy and Development Plans
- Review Draft 2020-2021 School Year Calendar
Events
- Host meeting with the Mayor Albers
- Finance Committee Meeting – Staffing Plan Review
- Facilities Committee Meeting
- Communications Committee Meeting
|
FEBRUARY |
Regular Board Meeting Agenda Items
- Receive Strategic Plan Progress Report – Wall Walk #2
- Reading, Writing and Math at Grade Level Actions
- Improving Graduation Rates Actions
- Early Years
- FNMI Engagement and Achievement
- Wellness Outcome Actions
- Receive enrolment updates
- Approve 2020-2021 School Year Calendar
Events
- Committee of the Whole Meeting, February 5th – Division Office
- Strategic Planning 4:00 – 9:00
- Division Staffing Plan
- Board Policy Review
- Board Policy 4 – Trustee Board of Ethics
- Board Policy 5 – Role of the Board Chair
- Board – Teacher LINC Meeting as per LINC Agreement
- Budget 2020/21 Staffing Proposal
- Meet with Lakeland College
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MARCH |
Regular Board Meeting Agenda Items
- Review Fiscal Accountability Report
- Review Provincial Budget Announcements
- Receive Transportation Accountability Report
Events
- Host Meeting with MLA
- Meeting with SCC Chairs – March 12th, 6:00 at Division Office
- Finance Committee Meeting
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APRIL |
Regular Board Meeting Agenda Items
- Partnership and Program Presentations
- Hockey Academy
- SHINE (Strong Healthy Individuals Navigating Emotions) Program
Events
- Attend SSBA Spring Assembly
- Committee of the Whole Meeting, April 8th – LCHS
- Student Panel
- Board Policy Review
- Board Policy 6 – Role of the Vice Chair
- Board Policy 7 – Board Operations
- Facilities Committee Meeting
|
MAY |
Regular Board Meeting Agenda Items
- Receive Fundraising Report (Including SCC Fundraising)
- Receive corporate partnerships, donations and sponsorship report
- Receive Facilities Report – Summer Project Plans
- Receive Student Services report
- Approve 2020/2021 Budget
- Approve 3 year IMR/PMR Plan
Events
- Committee of the Whole Meeting, May 20th – Division Office
- Budget 2020 Review – 4:00
- Review draft 2017/2018 budget
- Board Policy Review
- Board Policy 8 – Committees of the Board
- Board Policy 9 – Board Representatives
- Finance Committee Meeting – Draft Budget Review
- Meeting with SCC Chairs – May 28th, 6:00 at Division Office
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JUNE |
Regular Board Meeting Agenda Items
- Receive Human Resources report
- Review Fiscal Accountability Report
- Receive Transportation Quarterly Accountability Report
Events
- Director annual evaluation and Board Self Evaluation – June 4th, 6:00 at Division Office
- Review Director Performance
- Participate in a facilitated Board self-evaluation and approve a positive path forward.
- Attend achievement nights and graduation (June 25th) ceremonies to present awards as determined.
- Communications Committee Meeting
- Finance Committee Meeting
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JULY |
- Attend Canadian School Boards Association Annual Conference
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AUGUST
|
- Review Board Annual Work Plan
- Review Board Advocacy Plan
- Review Board Development Plan
- Consideration of SSBA Bylaw Amendments
- Update on Summer Facilities Projects
Events
- Attend Kick-Off day at the Vic Juba Theater
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ONGOING |
- Consider new developments and directions from Saskatchewan Learning
- Attend meetings as determined by the Board
- Engage in individual trustee development approved by the Board
- Engage in celebration/recognition of students, staff, and community
- Attend official school opening ceremonies
- Attend Public Section meetings as required
- Attend School Community Council meetings upon invitation
- Attend Standing Committee meetings as assigned
Reference:
Amended September, 2019