Policy 2

Appendix: Board Annual Work Plan 2020-2021

Regular Board Meeting Agenda Items

• Approve Board Annual Work Plan
• Review 2020-2021Strategic Plan –
• Reading, Writing and Math at Grade Level Actions
• Improving Graduation Rates Actions
• Early Years
• FNMI Engagement and Achievement
• Wellness Outcome Actions

• Quarterly Fiscal Accountability Report
• Approve Communications Plan
• Enrollment Update
• Approve Board Development Plan
• Approve Board Advocacy Plan

• If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
• If appropriate nominate a program for the Premier’s Award For Innovation

Events

• Communications Committee Meeting

• Finance Committee Meeting

• Facilities Committee Meeting

Regular Board Meeting Agenda Items

• Review the Board of Education Annual Report (Draft 1)
• Receive Human Resources Report
• Receive Transportation Accountability Report
• Appoint Voting Delegates and allocate votes for the SSBA Convention
• Approve 2019/2020 IMR Plan
• Approve Relocatable Classroom Program Application
• Board Policy Review:
• Board Policy 7 - Board Operations

Events

• Meeting with SCC Chairs – October 6th, 7:00 via Zoom

• Host meeting with MLA Roswell

Regular Board Meeting Agenda Items

• Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
• Approve transfer of funds to reserves
• Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses

Events

• Participate in Saskatchewan School Boards Association Annual Convention
• Participate in Alberta School Boards Association Annual Convention

• Finance Committee Meeting – Audit Review

Regular Board Meeting Agenda Items

• Approve Budget Process Template
• Establish Board budget priorities and assumptions
• Review Fiscal Accountability Report
•  Receive Student Services Report

Events

• Committee of the Whole Meeting, December 2nd @ 5:30 – Division Office
• Budget 2021/2022 Discussion
• Establish Budget Priorities
• Review Budget Assumptions and Guidelines
• Board Policy Review:
• Policy 4 - Trustee Code of Ethics
• Policy 5 - Role of the Board Chair
• Policy 6 - Role of the Vice Chair

• Finance Committee Meeting

Regular Board Meeting Agenda Items

• Review Progress, Board Advocacy and Development Plans
• Review Draft 2020-2021 School Year Calendar

Events

•  Host meeting with the City of Lloydminster Mayor and Senior Officials

• Finance Committee Meeting – Staffing Plan Review

• Facilities Committee Meeting

• Communications Committee Meeting 

Regular Board Meeting Agenda Items

• Receive Strategic Plan Progress Report

• Receive enrolment updates
• Approve 2020-2021 School Year Calendar

 Events

• Committee of the Whole Meeting, February 3rd @ 4:00 – Division Office
• Strategic Planning 4:00 – 9:00
• Strategic Plan Progress Report Presentation - Wall Walk #1
• Reading, Writing and Math at Grade Level Actions
• Improving Graduation Rates Actions
• Early Years
• FNMI Engagement and Achievement
• Wellness Outcome Actions
• Division Staffing Plan
• Division Strategic Planning Process and Timelines
• Board Policy Review
• Policy 8- Committees of the Board
• Policy 9 - Board Representatives
• Board – Teacher LINC Meeting as per LINC Agreement
• Budget 2020/21 Staffing Proposal
• Meet with Lakeland College

Regular Board Meeting Agenda Items

• Review Fiscal Accountability Report
• Review Provincial Budget Announcements
• Receive Transportation Accountability Report

Events

• Host Meeting with MLA for Saskatchewan

• Meeting with SCC Chairs – March 3rd, 7:00 via Zoom

• Finance Committee Meeting

Regular Board Meeting Agenda Items

• Partnership and Program Presentations
• Hockey Academy
• SHINE (Strong Healthy Individuals Navigating Emotions) Program 

 Events

• Attend SSBA Spring Assembly

• Facilities Committee Meeting

Regular Board Meeting Agenda Items

• Receive Fundraising Report (Including SCC Fundraising)
• Receive corporate partnerships, donations and sponsorship report
• Receive Facilities Report – Summer Project Plans
• Receive Student Services report 
• Approve 2020/2021 Budget
• Approve 3 year IMR/PMR Plan

Events

• Committee of the Whole Meeting, May 19th   – Division Office @ 5:30
• Budget 2021 Review
• Review draft 2020/2021 budget
• Board Policy Review
• Policy 10 - Policy Making
• Finance Committee Meeting – Draft Budget Review

• Meeting with SCC Chairs – June 2nd, 7:00 via Zoom

Regular Board Meeting Agenda Items

• Receive Human Resources report
• Review Fiscal Accountability Report
• Receive Transportation Quarterly Accountability Report

 Events

• Director annual evaluation and Board Self Evaluation – June 9th, 6:00 at Division Office

• Review Director Performance
• Participate in a facilitated Board self-evaluation and approve a positive path forward.
• Attend achievement nights and graduation (June 24th) ceremonies to present awards as determined.

• Communications Committee Meeting

• Finance Committee Meeting

• Consider attendance at the Canadian School Boards Association Annual Conference

• Review Board Annual Work Plan
• Review Board Advocacy Plan
• Review Board Development Plan
• Consideration of SSBA Bylaw Amendments
• Update on Summer Facilities Projects

Events

• Attend Kick-Off day at the Vic Juba Theater

• Consider new developments and directions from Saskatchewan Learning
• Attend meetings as determined by the Board
• Engage in individual trustee development approved by the Board
• Engage in celebration/recognition of students, staff, and community
• Attend official school opening ceremonies
• Attend Public Section meetings as required
• Attend School Community Council meetings upon invitation
• Attend Standing Committee meetings as assigned

Reference:

Amended September, 2020