Policy 2

Appendix: Board Annual Work Plan 2019-20

 

SEPTEMBER

Regular Board Meeting Agenda Items

  • Approve Board Annual Work Plan
  • Approve Strategic Plan – Wall Walk #1
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Early Years
    • FNMI Engagement and Achievement
    • Wellness Outcome Actions
  • Quarterly Fiscal Accountability Report
  • Approve Communications Plan
  • Enrollment Update
  • Approve Board Development Plan
  • Approve Board Advocacy Plan
  • If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
  • If appropriate nominate a program for the Premier’s Award For Innovation

Events

 

  • Communications Committee Meeting
  • Finance Committee Meeting
  • Facilities Committee Meeting

 

OCTOBER

Regular Board Meeting Agenda Items

    • Review and provide direction, if any, on the Board of Education Annual Report (Draft 1)

 

  • Receive Human Resources Report

 

  • Receive Transportation Accountability Report
  • Appoint Voting Delegates and allocate votes for the SSBA Convention
  • Approve 2019/2020 IMR Plan
  • Approve Relocatable Classroom Program Application

Events

  • Committee of the Whole Meeting, October 9th – Avery Outreach School 
    • Student Panel
      • Board Policy Review
        • Policy 20 – Corporate Partnerships/Donations/Sponsorships
        • Policy 1 – Board Foundational Statements
  • Host meeting with MLA

 

NOVEMBER

Regular Board Meeting Agenda Items

  • Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
  • Approve transfer of funds to reserves
  • Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses

Events

 

  • Meeting with SCC Chairs – November 7th, 6:00 at Division Office

 

    • Attend Saskatchewan School Boards Association Annual Convention
    • Attend Alberta School Boards Association Annual Convention

 

  • Finance Committee Meeting – Audit Review

 

DECEMBER

Regular Board Meeting Agenda Items

 

  • Approve Budget Process Template
  • Establish Board budget priorities and assumptions

 

  • Review Fiscal Accountability Report
  •  Receive Student Services Report

Events

  • Committee of the Whole Meeting, December 4th – Queen Elizabeth
    • Student Panel
    • Budget 2020/21 Assumptions and Guideline Review
      • Board Policy Review
          • Board Policy 2 – Role of the Board
          • Board Policy 3 – Role of the Trustee

 

  • Finance Committee Meeting

 

JANUARY

Regular Board Meeting Agenda Items

  • Review Progress, Board Advocacy and Development Plans
  • Review Draft 2020-2021 School Year Calendar

 

Events

 

  •  Host meeting with the Mayor Albers
  • Finance Committee Meeting – Staffing Plan Review
  • Facilities Committee Meeting
  • Communications Committee Meeting 

 

FEBRUARY

Regular Board Meeting Agenda Items

 

  • Receive Strategic Plan Progress Report – Wall Walk #2
  • Reading, Writing and Math at Grade Level Actions
  • Improving Graduation Rates Actions
  • Early Years
  • FNMI Engagement and Achievement
  • Wellness Outcome Actions

 

  • Receive enrolment updates
  • Approve 2020-2021 School Year Calendar

 Events

  • Committee of the Whole Meeting, February 5th – Division Office
    • Strategic Planning 4:00 – 9:00
      • Division Staffing Plan
    • Board Policy Review
      • Board Policy 4 – Trustee Board of Ethics
      • Board Policy 5 – Role of the Board Chair
  • Board – Teacher LINC Meeting as per LINC Agreement
  • Budget 2020/21 Staffing Proposal
  • Meet with Lakeland College

MARCH

Regular Board Meeting Agenda Items

  • Review Fiscal Accountability Report
  • Review Provincial Budget Announcements
  • Receive Transportation Accountability Report

Events

    • Host Meeting with MLA

 

  • Meeting with SCC Chairs – March 12th, 6:00 at Division Office
  • Finance Committee Meeting

 

APRIL

Regular Board Meeting Agenda Items

    • Partnership and Program Presentations

 

  • Hockey Academy

 

    • SHINE (Strong Healthy Individuals Navigating Emotions) Program 

 

 Events

    • Attend SSBA Spring Assembly
    • Committee of the Whole Meeting, April 8th – LCHS
      • Student Panel
      • Board Policy Review
        • Board Policy 6 – Role of the Vice Chair
        • Board Policy 7 – Board Operations

 

  • Facilities Committee Meeting

 

MAY

Regular Board Meeting Agenda Items

  • Receive Fundraising Report (Including SCC Fundraising)
  • Receive corporate partnerships, donations and sponsorship report
  • Receive Facilities Report – Summer Project Plans
  • Receive Student Services report 
  • Approve 2020/2021 Budget
  • Approve 3 year IMR/PMR Plan

Events

  • Committee of the Whole Meeting, May 20th   – Division Office
    • Budget 2020 Review – 4:00
      • Review draft 2017/2018 budget
      • Board Policy Review
        • Board Policy 8 – Committees of the Board
        • Board Policy 9 – Board Representatives 

 

  • Finance Committee Meeting – Draft Budget Review
  • Meeting with SCC Chairs – May 28th, 6:00 at Division Office

 

JUNE

Regular Board Meeting Agenda Items

  • Receive Human Resources report
  • Review Fiscal Accountability Report
  • Receive Transportation Quarterly Accountability Report

 Events

 

  • Director annual evaluation and Board Self Evaluation – June 4th, 6:00 at Division Office

 

      • Review Director Performance
      • Participate in a facilitated Board self-evaluation and approve a positive path forward.
    • Attend achievement nights and graduation (June 25th) ceremonies to present awards as determined.

 

  • Communications Committee Meeting
  • Finance Committee Meeting

 

JULY

  • Attend Canadian School Boards Association Annual Conference

AUGUST

  • Board Wall Walk #3 – Division Strategic Plan Report
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Early Years
    • FNMI Engagement and Achievement
    • Wellness Outcome Actions
  • Review Board Annual Work Plan
  • Review Board Advocacy Plan
  • Review Board Development Plan
  • Consideration of SSBA Bylaw Amendments
  • Update on Summer Facilities Projects

Events

  • Attend Kick-Off day at the Vic Juba Theater

ONGOING

  • Consider new developments and directions from Saskatchewan Learning
  • Attend meetings as determined by the Board
  • Engage in individual trustee development approved by the Board
  • Engage in celebration/recognition of students, staff, and community
  • Attend official school opening ceremonies
  • Attend Public Section meetings as required
  • Attend School Community Council meetings upon invitation
  • Attend Standing Committee meetings as assigned

 

Reference:

Amended September, 2019