Policy 2

Appendix: Board Annual Work Plan 2021-2022

Regular Board Meeting Agenda Items

• Approve Board Annual Work Plan
• Review 2021-2022 Strategic Plan:
• Mental Health and Well Being
• Learning Response - Reading
• Learning Response
• Quarterly Fiscal Accountability Report

• Approve Communications Plan
• Enrollment Update
• Approve Board Development Plan
• Approve Board Advocacy Plan
• Confidential Shredding
• If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention

• If appropriate nominate a program for the Premier’s Award For Innovation

Events

• Communications Committee Meeting

• Finance Committee Meeting

• Facilities Committee Meeting

Regular Board Meeting Agenda Items

• Review the Board of Education Annual Report (Draft 1)
• Receive Human Resources Report
• Receive Transportation Accountability Report
• Appoint Voting Delegates and allocate votes for the SSBA Convention
• Approve Relocatable Classroom Program Application

Events

• Meeting with SCC Chairs – October 6th Noon Meeting via Zoom

• Host meeting with MLA Roswell

Regular Board Meeting Agenda Items

• Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
• Approve transfer of funds to reserves
• Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses
• Approval of Board Annual Report

Events

• Participate in Saskatchewan School Boards Association Annual Convention
• Participate in Alberta School Boards Association Annual Convention

• Finance Committee Meeting – Audit Review

Regular Board Meeting Agenda Items

• Approve Budget Process Template
• Establish Board budget priorities and assumptions
• Review Fiscal Accountability Report
• Receive Student Services Report

Events

• Committee of the Whole Meeting, December 1st @ 6:00 – Division Office
  • Establish Priorities
  • Review Assumptions and Guidelines
  • Policy 10 - Policy Making
  • Policy 11 - Board Delegation of Authority
  • Policy 12 - Role of the Director
• Budget 2022-2023 Discussion
• Board Policy Review:

• Finance Committee Meeting

Regular Board Meeting Agenda Items

• Review Progress, Board Advocacy and Development Plans
• Review Draft 2022-2023 School Year Calendar

Events

•  Host meeting with the City of Lloydminster Mayor and Senior Officials

• Finance Committee Meeting – Staffing Plan Review

• Facilities Committee Meeting

• Communications Committee Meeting 

Regular Board Meeting Agenda Items

• Receive Strategic Plan Progress Report
• Receive enrolment updates
• Approve 2022-2023 School Year Calendar
• Approve Major Capital Application

 Events

• Committee of the Whole Meeting, February 9th @ 6:00 – Division Office
  • Strategic Plan Progress Report Presentation - Wall Walk #1
  • Division Strategic Planning Process and Timelines
  • Policy 13 - Appeals and Hearings Regarding Student Matters
  • Policy 14 - Hearings on Teaching Matters
  • Policy 15 - School Closure / Grade Discontinuance
• Strategic Planning 4:00 – 9:00
• Board Policy Review
• Budget 2022/2023 Update
• Board – Teacher LINC Meeting as per LINC Agreement
• Meet with Lakeland College

Regular Board Meeting Agenda Items

• Review Fiscal Accountability Report
• Review Provincial Budget Announcements
• Receive Transportation Accountability Report

Events

• Host Meeting with MLA Young

• Meeting with SCC Chairs – March 10th, 12:00 via Zoom

• Finance Committee Meeting

Regular Board Meeting Agenda Items

• Partnership and Program Presentations
• Hockey Academy
• LPSD Sports Academy 
• Receive Facilities Report – Summer Project Plans

 Events

• Attend SSBA Spring Assembly

• Facilities Committee Meeting

Regular Board Meeting Agenda Items

• Receive Fundraising Report (Including SCC Fundraising)
• Receive corporate partnerships, donations and sponsorship report
• Receive Student Services report 
• Approve 2020/2021 Budget
• Approve 3 year PMR Plan

Events

• Committee of the Whole Meeting, May 18th   – Division Office @ 6:00
  • Review draft 2020/2021 budget
• Budget 2021 Review
• Finance Committee Meeting – Draft Budget Review

Regular Board Meeting Agenda Items

• Receive Human Resources report
• Review Fiscal Accountability Report

 Events

• Director annual evaluation and Board Self Evaluation – June 9th, 6:00 at Division Office

• Review Director Performance
• Participate in a facilitated Board self-evaluation and approve a positive path forward.
• Meeting with SCC Chairs – June 9th, 12:00 via Zoom
• Attend achievement nights and graduation (June 24th) ceremonies to present awards as determined.

• Communications Committee Meeting

• Finance Committee Meeting

• Consider attendance at the Canadian School Boards Association Annual Conference

• Board Wall Walk # 2 - Division Strategic Plan Report
• Review Board Annual Work Plan
• Review Board Advocacy Plan
• Review Board Development Plan
• Consideration of SSBA Bylaw Amendments
• Update on Summer Facilities Projects

Events

• Attend Kick-Off day at the Vic Juba Theater

• Consider new developments and directions from Saskatchewan Learning
• Attend meetings as determined by the Board
• Engage in individual trustee development approved by the Board
• Engage in celebration/recognition of students, staff, and community
• Attend official school opening ceremonies
• Attend Public Section meetings as required
• Attend School Community Council meetings upon invitation
• Attend Standing Committee meetings as assigned

Reference:

Amended September 2021