Policy 2
Appendix: Board Annual Work Plan 2021-2022
Policy 2
Appendix: Board Annual Work Plan 2022-2023
Procedures:
SEPTEMBER 28th @ 6:00
Regular Board Meeting Agenda Items
● Approve Board Annual Work Plan
● Approve Board Development Plan
● Approve Board Advocacy Plan
● Review 2022-2023 Strategic Plan:
o Mental Health and Well Being
o Learning Response - Reading
o Learning Response
o Anti-Racism, Diversity, Equity & Inclusion
● Quarterly Fiscal Accountability Report
● Approve Communications Plan
● Enrolment Update
● Confidential Shredding
● If appropriate approve resolutions for Saskatchewan School Boards Association Annual
Convention
● If appropriate nominate a program for the Premier’s Award For Innovation
Events
● Communications Committee Meeting
● Finance Committee Meeting
OCTOBER 26th @ 6:00
Regular Board Meeting Agenda Items
● Review the Board of Education Annual Report (Draft 1)
● Receive Human Resources Report
● Receive Transportation Accountability Report
● Appoint Voting Delegates and allocate votes for the SSBA Convention
● Approve Relocatable Classroom Program Application
● Appoint ASBA Voting Delegate (if necessary)
Events
● Facilities Committee
● Committee of the Whole
o Board/Director Relations
o Board Norms
● Meeting with SCC Chairs - Date to be determined
● Host meeting with City of Lloydminster Mayor & Administration
NOVEMBER 23rd (Organizational Meeting) @ 6:00
Regular Board Meeting Agenda Items
● Organizational Meeting: Elect Board Chair, Vice-Chair, Committee appointments, appointment
of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year,
set per diems and trustee honorariums and expenses
● Review audit report and management letter (ensure deficiencies from previous year have been
remedied to the satisfaction of the auditor)
● Approve transfer of funds to reserves
● Approval of Board of Education Annual Report
Events
● Participate in SSBA Annual Convention - Nov. 13 - 15 - Regina
● Participate in ASBA Annual Convention (if applicable) - Nov. 20 - 22 - Edmonton
● Finance Committee Meeting – Audit Review
● Governance Committee Meeting
● Committee of the Whole Meeting - November 30th - LCHS
o Construction Site Tour
o Small Fires Group Presentation
o School Admin Presentation
o Budget 2022-2023 Discussion
▪ Establish Priorities
▪ Review Assumptions Guidelines
o Student Services Report
o Board Policy Review
▪ Policy 16 - Recruitment and Selection of Personnel
▪ Policy 17 - School Community Councils
▪ Policy 18 - Channels of Communication
DECEMBER 14th @ 6:00
Regular Board Meeting Agenda Items
● Approve Budget Process Template
● Establish Board budget priorities and assumptions
● Review Fiscal Accountability Report
● Receive Student Services Report
Events
● Finance Committee Meeting
● Host Meeting with MLA Colleen Young
JANUARY 25th @ 6:00
Regular Board Meeting Agenda Items
● Review Progress, Board Advocacy and Development Plans
● Review Draft 2022-2023 School Year Calendar
Events
● Host meeting with the MLA Garth Rowswell
● Communications Committee Meeting
● Finance Committee Meeting
● Governance Committee Meeting
FEBRUARY 15th @ 6:00
Regular Board Meeting Agenda Items
● Receive Strategic Plan Progress Report
● Receive Enrolment Update
● Approve 2023-2024 School Year Calendar
● Approve Major Capital Application
Events
● Committee of the Whole Meeting, February 8th - College Park
o Art Academy Presentation
o School Admin Presentation
o Strategic Planning
▪ Strategic Plan Progress Report Presentation - Wall Walk #1
▪ Division Strategic Planning Process and Timelines
o Board Policy Review
▪ Policy 19 - Outreach School - Avery School (LEAP) - 6051103
▪ Policy 20 - Corporate Partnerships, Donations and Sponsorship
▪ New Policy - Anti-Racism, Diversity, Equity & Inclusion
o Budget 2023/2024 Update
● Board – Teacher LINC Meeting as per LINC Agreement
MARCH 22nd @ 6:00
Regular Board Meeting Agenda Items
● Review Fiscal Accountability Report
● Review Provincial Budget Announcements
● Receive Transportation Accountability Report
Events
● Meeting with SCC Chairs – Date to be determined
● Finance Committee Meeting
APRIL 26th @ 6:00
Regular Board Meeting Agenda Items
● Partnership and Program Presentations
o Hockey Academy
o LPSD Sports Academy
● Receive Facilities Report – Summer Project Plans
Events
● Facilities Committee
● Attend SSBA Spring Assembly
● Meet with Lakeland College
MAY 24th @ 6:00
Regular Board Meeting Agenda Items
● Receive Fundraising Report (Including SCC Fundraising)
● Receive Corporate Partnerships, Donations and Sponsorship Report
● Receive Student Services report
● Approve 2023/2024 Budget
● Approve 3 year PMR Plan
Events
● Committee of the Whole Meeting, May 17 th – Avery Outreach @ 6:00
o Student Panel
o School Admin Presentation
o Budget 2023/24 Review
▪ Review draft 2023/2024 budget
o Student Services Report
● Finance Committee Meeting – Draft Budget Review
JUNE 21st @ 6:00
Regular Board Meeting Agenda Items
● Receive Human Resources report
● Review Fiscal Accountability Report
Events
● Director annual evaluation and Board Self Evaluation – Date to be determined
o Review Director Performance
o Participate in a facilitated Board self-evaluation and approve a positive path forward.
● Meeting with SCC Chairs – Date to be determined
● Attend achievement nights and graduation (LCHS - June 28th) ceremonies to present awards.
● Communications Committee Meeting
● Finance Committee Meeting
JULY
● Consider attendance at the Canadian School Boards Association Annual Conference - July 3 - 5 -
Banff AB
AUGUST 23rd @ 6:00
● Board Wall Walk #2 – Division Strategic Plan Report
● Review Board Annual Work Plan
● Review Board Advocacy Plan
● Review Board Development Plan
● Consideration of SSBA Bylaw Amendments
● Update on Summer Facilities Projects
Events
● Governance Committee
● Attend Kick-Off day at the Vic Juba Theater
ONGOING
● Consider new developments and directions from Saskatchewan Learning
● Attend meetings as determined by the Board
● Engage in individual trustee development approved by the Board
● Engage in celebration/recognition of students, staff, and community
● Attend official school opening ceremonies
● Attend Public Section meetings as required
● Attend School Community Council meetings upon invitation
● Attend Standing Committee meetings as assigned
Reference:
Amended September 2022