Policy 2

Appendix: Board Annual Work Plan 2020-2021

 

SEPTEMBER 23 @ 5:30

Regular Board Meeting Agenda Items

  • Approve Board Annual Work Plan
  • Review 2020-2021Strategic Plan –
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Early Years
    • FNMI Engagement and Achievement
    • Wellness Outcome Actions
  • Quarterly Fiscal Accountability Report
  • Approve Communications Plan
  • Enrollment Update
  • Approve Board Development Plan
  • Approve Board Advocacy Plan
  • If appropriate approve resolutions for Saskatchewan School Boards Association Annual Convention
  • If appropriate nominate a program for the Premier’s Award For Innovation

Events

 

  • Communications Committee Meeting
  • Finance Committee Meeting
  • Facilities Committee Meeting

 

 

OCTOBER 28th @ 5:30

Regular Board Meeting Agenda Items

  • Review the Board of Education Annual Report (Draft 1)
  • Receive Human Resources Report
  • Receive Transportation Accountability Report
  • Appoint Voting Delegates and allocate votes for the SSBA Convention
  • Approve 2019/2020 IMR Plan
  • Approve Relocatable Classroom Program Application
  • Board Policy Review:
    • Board Policy 7 - Board Operations



Events

 

  • Meeting with SCC Chairs – October 6th, 7:00 via Zoom

 

  • Host meeting with MLA Roswell

NOVEMBER 18th (Organizational Meeting) @ 5:30

Regular Board Meeting Agenda Items

  • Review audit report and management letter (ensure deficiencies from previous year have been remedied to the satisfaction of the auditor)
  • Approve transfer of funds to reserves
  • Organizational Meeting:  Elect Board Chair, Vice-Chair, Committee appointments, appointment of auditor, approve auditor’s terms of engagement, dates of regular Board meetings for the year, set per diems and trustee honorariums and expenses

Events

    • Participate in Saskatchewan School Boards Association Annual Convention
    • Participate in Alberta School Boards Association Annual Convention

 

  • Finance Committee Meeting – Audit Review

 

DECEMBER 16th @ 5:30 

Regular Board Meeting Agenda Items

  • Approve Budget Process Template
  • Establish Board budget priorities and assumptions
  • Review Fiscal Accountability Report
  •  Receive Student Services Report

Events

  • Committee of the Whole Meeting, December 2nd @ 5:30 – Division Office
    • Budget 2021/2022 Discussion
      • Establish Budget Priorities
      • Review Budget Assumptions and Guidelines
    • Board Policy Review:
      • Policy 4 - Trustee Code of Ethics
      • Policy 5 - Role of the Board Chair
      • Policy 6 - Role of the Vice Chair

 

  • Finance Committee Meeting

 

JANUARY 27th @ 5:30

Regular Board Meeting Agenda Items

  • Review Progress, Board Advocacy and Development Plans
  • Review Draft 2020-2021 School Year Calendar

Events

 

  •  Host meeting with the City of Lloydminster Mayor and Senior Officials
  • Finance Committee Meeting – Staffing Plan Review
  • Facilities Committee Meeting
  • Communications Committee Meeting 

 

FEBRUARY 24th @ 5:30

Regular Board Meeting Agenda Items

 

  • Receive Strategic Plan Progress Report

 

  • Receive enrolment updates
  • Approve 2020-2021 School Year Calendar

 Events

  • Committee of the Whole Meeting, February 3rd @ 4:00 – Division Office
    • Strategic Planning 4:00 – 9:00
      • Strategic Plan Progress Report Presentation - Wall Walk #1
        • Reading, Writing and Math at Grade Level Actions
        • Improving Graduation Rates Actions
        • Early Years
        • FNMI Engagement and Achievement
        • Wellness Outcome Actions
      • Division Staffing Plan
      • Division Strategic Planning Process and Timelines
    • Board Policy Review
      • Policy 8- Committees of the Board
      • Policy 9 - Board Representatives
  • Board – Teacher LINC Meeting as per LINC Agreement
  • Budget 2020/21 Staffing Proposal
  • Meet with Lakeland College

MARCH 24th @ 5:30

Regular Board Meeting Agenda Items

  • Review Fiscal Accountability Report
  • Review Provincial Budget Announcements
  • Receive Transportation Accountability Report

Events

    • Host Meeting with MLA for Saskatchewan

 

  • Meeting with SCC Chairs – March 3rd, 7:00 via Zoom
  • Finance Committee Meeting

 

 

APRIL 28th @ 5:30

Regular Board Meeting Agenda Items

  • Partnership and Program Presentations
    • Hockey Academy
    • SHINE (Strong Healthy Individuals Navigating Emotions) Program 

 Events

    • Attend SSBA Spring Assembly

 

  • Facilities Committee Meeting

 

MAY 26th @ 5:30

Regular Board Meeting Agenda Items

  • Receive Fundraising Report (Including SCC Fundraising)
  • Receive corporate partnerships, donations and sponsorship report
  • Receive Facilities Report – Summer Project Plans
  • Receive Student Services report 
  • Approve 2020/2021 Budget
  • Approve 3 year IMR/PMR Plan

Events

  • Committee of the Whole Meeting, May 19th   – Division Office @ 5:30
    • Budget 2021 Review
      • Review draft 2020/2021 budget
    • Board Policy Review
      • Policy 10 - Policy Making
  • Finance Committee Meeting – Draft Budget Review

 

  • Meeting with SCC Chairs – June 2nd, 7:00 via Zoom

 

JUNE 16th @ 5:30

Regular Board Meeting Agenda Items

  • Receive Human Resources report
  • Review Fiscal Accountability Report
  • Receive Transportation Quarterly Accountability Report

 Events

 

  • Director annual evaluation and Board Self Evaluation – June 9th, 6:00 at Division Office

 

      • Review Director Performance
      • Participate in a facilitated Board self-evaluation and approve a positive path forward.
    • Attend achievement nights and graduation (June 24th) ceremonies to present awards as determined.

 

  • Communications Committee Meeting
  • Finance Committee Meeting

 

JULY

  • Consider attendance at the Canadian School Boards Association Annual Conference

AUGUST 25th @ 5:30

  • Board Wall Walk #2 – Division Strategic Plan Report
    • Reading, Writing and Math at Grade Level Actions
    • Improving Graduation Rates Actions
    • Early Years
    • FNMI Engagement and Achievement
    • Wellness Outcome Actions
  • Review Board Annual Work Plan
  • Review Board Advocacy Plan
  • Review Board Development Plan
  • Consideration of SSBA Bylaw Amendments
  • Update on Summer Facilities Projects

Events

  • Attend Kick-Off day at the Vic Juba Theater

ONGOING

  • Consider new developments and directions from Saskatchewan Learning
  • Attend meetings as determined by the Board
  • Engage in individual trustee development approved by the Board
  • Engage in celebration/recognition of students, staff, and community
  • Attend official school opening ceremonies
  • Attend Public Section meetings as required
  • Attend School Community Council meetings upon invitation
  • Attend Standing Committee meetings as assigned

 

Reference:

Amended September, 2020